Clinic management • Canadian-hosted
Run your clinic's
whole day from
one screen.
Scheduling, charting, billing, telehealth and day-to-day operations in a single platform, built for Canadian rehab and wellness practices.
Patient records are encrypted and held in Canada, on infrastructure built for your PHIPA and PIPEDA obligations.
Appointments, patient flow and practitioner schedules in one view.
Everything your clinic needs
One platform. Your entire clinic.
Appointments • Patients • Billing • eClaims • SOAP notes • Telehealth • Reports
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Scheduling
A multi-practitioner calendar with a column per discipline, online booking for patients, and automated reminders before each visit.
Patients book themselves, reception keeps control of the grid.
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Charting
Structured SOAP notes attached to a patient case, so a course of treatment reads as one continuous record rather than scattered entries.
Note templates per discipline, with prior visits visible while you write.
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Billing and insurance
Invoices, insurance coverage tracking, coordination of primary and secondary benefits, and reconciliation of what has actually been paid.
Coverage and remaining balance are visible on the patient's case.
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Telehealth
Video appointments that sit in the same schedule as in-person visits, with notes and billing handled the same way.
No separate tool for the patient to install or learn.
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Clinic operations
Staff and permissions, locations, hours, the service catalogue, and reporting, managed from one settings area.
Roles decide what each person can open, down to the field.
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Intake and patient portal
Digital intake forms, QR check-in at the front desk, and a portal where patients keep their own details and consent up to date.
Paperwork is finished before the patient sits down.
Built for the part of the job nobody sells you on
You are the custodian of your patients' health records. The software's job is to make that responsibility one you can evidence.
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Records stay in Canada
Patient data is stored and processed in Canadian data centres, so residency is a matter of record rather than a question you have to chase.
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Field-level encryption
Identifying and clinical fields are encrypted with AES-256 inside the database, not only on the disk underneath it.
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A tamper-evident audit trail
Every record opened, changed or exported is logged and chain-hashed, so the history can be shown to be complete and unaltered.
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Access limited by role
Reception, practitioners, billing staff and owners each see what their work requires and nothing beyond it.
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Consent captured and withdrawable
Consent is recorded at intake, versioned as your forms change, and patients can withdraw it from their own portal.
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Retention that runs itself
Records are held for the term your college requires, with legal hold when a matter is open and verifiable destruction once the term ends.
Moving your clinic across
The reason most clinics stay on software they dislike is the fear of losing years of patient history. That part we do with you.
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We map your data
Send an export from whatever you use now. Cliniko connects directly; everything else comes across as spreadsheets. We agree the field mapping before anything is written.
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You check a sample
A small batch goes in first so you can confirm that patients, appointment history, notes and balances arrived the way you expect.
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You pick the switch-over date
The full import runs overnight. You open the next morning on ZenZonApp with the history intact and the old system still readable.
See it against your own schedule
A demo runs about thirty minutes. Bring a typical week and we'll set it up the way your clinic actually works, including the disciplines and rooms you run.